What this covers
The CICT Equipment Borrower System is an internal service of the College of Information and Communications Technology at the University of Northwestern Mindanao. It is used by enrolled students, teaching staff and the equipment custodians who administer it.
This page describes what the system stores and who can see it.
What we store
An account holds your name, institutional email address, contact number and role. The records below are what the system keeps beyond that:
- Equipment requests you submit, including quantity, purpose and remarks.
- Borrow transactions created from an approved request, with borrow and return dates.
- Return logs recording the condition of an item when it came back, and which staff member received it.
- Return reminders sent to your email address, and when they were sent.
- Sign-in sessions, which record the IP address and browser your account signed in from, until the session ends or you log out.
Analytics and sharing
The system does not use analytics or advertising trackers, and does not share records with anyone outside the college.
Who can see your records
You can see your own requests and transactions on your dashboard.
Department administrators can see all records, because approving a request, recording a return and reconciling stock all require it. Other borrowers cannot see your records.
How long records are kept
Borrowing records are kept for the academic year in which they were created and the one following it, so that outstanding items and past equipment condition can be traced.
Accounts remain active until the department removes them.
Correcting or removing your data
To correct your name, email or contact number, or to ask for your account to be removed, contact the CICT department office.
Borrowing records tied to equipment that is still out cannot be removed until the item is returned.